Beginner’s Guide to using Zoho Books

Zoho Books is a cloud-based accounting software that is designed for small businesses. It offers a range of features, such as invoicing, expense tracking, inventory management, and financial reporting.

In this beginner’s guide, we will explore the basic features of Zoho Books and how to use them.

1. Table of Contents

   Setting up your Zoho Books account

To get started with Zoho Books, you need to sign up for an account on their website. Once you have signed up, you can set up your organization’s profile, including your business name, address, and logo. You can also set up your chart of accounts, which is a list of all the accounts used to track your business transactions.

2. Adding customers and vendors

To use Zoho Books for invoicing and expense tracking, you need to add your customers and vendors to the system. You can do this by going to the Contacts section and clicking on “Add Contact“. You can then enter their details, such as name, address, email, and phone number.

3. Invoicing

Zoho Books offers a simple invoicing system that allows you to create and send invoices to your customers. To create an invoice, go to the Invoices section and click on “Create Invoice“. You can  select the customer, enter the invoice details, and add any relevant items or services. Once you have created the invoice, you can send it to the customer via email or print it out.

4. Expense tracking

Zoho Books also allows you to track your business expenses. To do this, go to the Expenses section and click on “Create Expense“. You can select the vendor, enter the expense details, and attach any relevant receipts or documents. You can also categorize your expenses and assign them to specific accounts.

5. Bank feeds

Zoho Books offers bank feeds, which allow you to connect your bank account to the system and automatically import your transactions. To set up bank feeds, go to the Banking section and click on “Connect Bank Account“. You can select your bank and enter your login details. Zoho Books will import your transactions, and you can categorize them and reconcile your accounts.

6. Reporting

Zoho Books offers a range of financial reports that can help you track your business performance. To access the reports, go to the Reports section and select the report you want to view. You can customize the report to suit your needs and export it to Excel or PDF.

In conclusion, Zoho Books is a powerful accounting software that can help you manage your business finances more efficiently. By following this beginner’s guide, you should have a good understanding of the basic features of the system and how to use them.

However, there are many more advanced features available in Zoho Books, such as inventory management and project tracking, which you can explore as you become more comfortable with the system.